Know how your company can have successful meetings, rather than big time-wasters.
21st-century workers have developed a love-hate relationship with meetings. On one hand, meetings are a great opportunity to pull the team together and solve some issues that have been going around the office. On the other hand, however, many meetings tend to veer off topic and before you know it you’re talking about how amazing “Star Wars: The Force Awakens” was, when the original topic had something to do with sales. Keep your meetings on track with these three secrets to having successful and productive meetings.
- Send the Agenda Prior to the Meeting
Every meeting needs to have a purpose, a stated objective that must be met within the time scheduled for that meeting. Sending a schedule 24 hours before the meeting is a great way to get everyone on board with that you’re trying to accomplish, so when they show up all things Star Wars won’t come up.
- Make the Meeting Exclusive
Some meetings do not require the entire team to attend. People in small settings tend to know this is a small meeting where they should concentrate on the topic at hand. Bringing everyone in and having everyone shouting their opinions is how Jar Jar Binks arguments get started. Only invite the team members who are necessary to accomplish the goal.
- Sideline Off-Topic Conversations
As stated earlier, each meeting has to have a specific purpose. All discussions that seem like they have the potential to derail the meeting (e.g. someone saying “I think Episode II is the best of the seven.”) must quickly be dealt with. Suggest that that conversation is more appropriate for another time. By sidelining tangents, you keep everyone focused on the current mission.
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